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Stakeholder List is the classification of the stakeholders power to influence the project as well as their level of interest in the project is included in a proper stakeholder analysis
Communication is one of the most important aspects of the project management plan; regular communication needs that should be addressed within the project management plan, including things like project updates, investor circulars, progress reports, etc..
Risk Register: the proper way to manage risk is through the creation of a risk register; importance of a risk is defined by two factors: Probability and Impact
The risk register contains the following fields:
Description of risk. The final list of risks is determined via brainstorming, subject matter experts, analysis of previous projects, etc. A maximum of 20 risks should be used as a guide, but usually 10 is enough because they get pretty remote.
A scale of 1-10, A-E, or similar will classify the risk sufficiently.
A scale of 1-10, A-E, or similar will classify the risk sufficiently.
The Probability is multiplied by the Impact to determine the overall priority. But re-classifying them into a 1-10 scale usually makes sense. The list is then sorted by priority.
The actions or events that define the occurrence of the risk are identified. What defines the risk as having occurred?
Response plan. This is where you develop a plan to deal with the risk. What are the action steps that will be followed when the trigger is deemed to have occurred? Who will perform those actions, and who are all the stakeholders that need to be notified? Remember communication is very important.
Procurement Plan
Many projects have sub-consultants, sub-contractors, and suppliers.
What outside products and services are required.
How they will be procured.
How their progress and quality will be monitored.
Develop a Statement of Work (SOW): statement of what work the outside contractor must perform. Usually the technical details are kept separate from the contractual stuff (bidding procedures, insurance requirements, etc.), therefore the technical details are called the SOW or the Terms of Reference, and the contractual stuff is called Request for Proposal, Request for Quotation, Invitation to Tender, etc.
Perform the Procurement: when Request for Proposal (RFP), which includes the Statement of Work (SOW) is finalized, it is sent to the bidders to perform the procurement. Once the bids are in, a winning bidder must be chosen. Be sure you write that you are free to pick any bidder rather than just the lowest, because if you don’t; you might be forced to pick the lowest (in most jurisdictions).
Progress Payments: contractors are paid based on the amount of work completed per month (or some other time period); some documentation is required but the invoice is sent, the progress is verified, and the bills get paid.
Please remember that Project Control involves the following components:
Schedule: Ensure the project is on track to complete on time.
Cost: Ensure the project is on track to complete within its budget.
Scope: Ensure the scope has not changed, and that additional, unauthorized work is not being performed.
Quality: Ensure the quality of the products being produced is according to the specifications within the plan.
Resources: Ensure the resources are still available and they are not overextended.
Procurement: Ensure the required subconsultants, suppliers, and materials are still available and are performing their work as planned.
Risks: Ensure the risks to project success are still being adequately mitigated.
Communications: Ensure the stakeholder communications are conforming to the communications plan.
I have attached a copy of the project introduction,Scope Statement,Critical Success Factors, Deliverables and Work Breakdown Structure
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